External archive storage

External archiving is the most economical and secure solution for your archive. Outsource your archiving and save yourself a lot of space, time and costs.

Store your files externally

Dockx Rhenus Archisafe takes care of the complete relocation, structuring and safe storage of your archives. Our archive warehouses are equipped with the latest security technology and offer maximum data protection. Thanks to the software we provide, you can easily consult or retrieve documents at any time and all document movements are recorded. By archiving your business documents externally, you can significantly optimize your archive management processes.

Your benefits

Saving resources

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Storing your archive externally saves you a lot of space, time and costs, and allows you to focus fully on your core business again.

Maximum security

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Our archives offer the highest level of security at all times. Your confidential files are protected against unauthorized access, theft, fire and water damage. Our processes ensure consistent data protection compliance in accordance with Article 32 of the GDPR and are ISO 9001 and 27001 certified.

OUR OWN COURIERS

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We work with our own couriers. Each vehicle is tracked via GPS so that when we deliver your files, we can guarantee constant security.

Best Practice

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More than 2,000 customers have trusted our experience for decades. Every day, we prove why archive storage is our core competence.

How does external archive storage work?

YOUR DOCKX RHENUS ARCHISAFE ARCHIVE

Our certified high-security archives are subject to the strictest security regulations. With our advanced filing system, we guarantee complete transparency in your document and file inventories. Every movement of your documents is recorded in the archive system in an audit-proof manner so that the status of the file can be tracked at any time.

INDIVIDUAL ACCESS ALWAYS GUARANTEED

You have stored your files with us and now need a document or file for further processing? With our BNP (Business Network Platform), your files can be accessed digitally or physically 24/7 and our screened and certified staff can easily locate them. We deliver your files to you by courier or with our own delivery service. In the case of digital retrieval, we make your files available electronically with our Scan on Demand service.

At the end of the retention period

After the statutory storage periods have expired, we also arrange for the destruction of documents with your consent. At least once a year, we determine which documents have reached the destruction date and make a proposal for the destruction of these documents. Destruction takes place in accordance with the Federal Data Protection Act and according to DIN standard 66399, protection class 2 - security level P4 and P5.

Move to our secure archives

Your files will be transferred to one of our highly secure archives.

Each confidential file is packed in anonymous boxes, barcoded and then entered into our filing system. Through this code, the file is directly linked to its storage location and can be easily traced.

Get advice

Do you have questions about our services?

Don't hesitate to contact us.

Our other services

Internal archive storage

Save time, increase your efficiency and reduce the risk of GDPR breaches. Dockx Rhenus Archisafe optimizes and structures your archive on-site.

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Archive management

The way your archive is best managed depends on your specific needs. Together, we will find the most efficient solution for your archive management and ensure that every document can be retrieved quickly and easily.

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Archive consultation

Consulting your archives digitally or physically? Together with you, we look at which document management system best suits your organization.

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Archive boxes

Our archive boxes guarantee that all your documents are stored dust-free and water-resistant. Together with Dockx Rhenus Archisafe, you can create a tidy and professional archive.

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Archive relocation

Moving your archive to our archives or a location of your choice? We ensure a professional and correct archive relocation by discussing the security risks with your prevention advisor, ensuring the numbering and labeling of the items, putting a parking ban in place and cleaning up the abandoned office spaces afterwards.

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Archive recovery

Damage caused by water or mold can cause important data to be irrevocably lost. Thanks to years of expertise from Dockx Rhenus Archisafe, we can ensure fast and successful restoration of your documents.

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